DocuWare now provides optimized mapping of the procurement process with the release of its latest software version 7.9.

Purchase-to-pay is a complex business process within a company where multiple steps take place across multiple departments. It plays a central role in procurement and cost management. DocuWare helps companies make the purchase-to-pay process efficient and transparent, reducing errors and costs through standardized procedures and automation.

"With version 7.9, even companies with a smaller volume of documents are able to benefit from an automated purchase-to-pay process," said Max Ertl, president, DocuWare, who is responsible for all marketing and sales. "Thanks to simple configuration and new predefined functions, both the effort and the costs are significantly lower than before, which means that the investment will pay for itself within just a few months

With version 7.9, tables can be inserted into DocuWare Web forms. This simplifies structured data entry and lays the foundation for automated processing while allowing employees to create detailed purchase requisitions.

The tables in DocuWare continue to play an important role even after the order is placed and the invoice arrives, as they facilitate the transfer of individual invoice items into DocuWare. With XML invoices, this is now done automatically, making them immediately ready for approval workflows.

Once all documents are made available to the responsible department, the next step is to match data between invoices and documents such as delivery bills, purchase orders or order confirmations. If items from several purchase orders are combined in one invoice, version 7.9 retrieves the data from all relevant purchase orders to perform a two- or three-way invoice match. It is now possible to retrieve and match up to 20 different documents.

Thanks to fuzzy matching, if "M5" and "MS" are part of an item number on a purchase order and invoice, they would be considered a match.

DocuWare continues to adhere to the highest security standards and has undergone two audits by independent organizations. DocuWare's ISO/IEC 27001 and SOC 2, Type 2 certifications (the latter was obtained again) ensure that both the company and its software solution meet national and international industry standards.

"The trust of our customers and the security of their data is our top priority," said Dr. Michael Berger, president, DocuWare, who is responsible for product, services and finance. These independent certifications prove that our business processes continue to meet the highest security standards."

ISO/IEC 27001 Certification is the international standard for information security. SOC2, Type 2 Certification is the Service Organization Control (SOC) standard that governs reporting of internal control parameters, including security and availability. It follows the AICPA Trust Services Principles and Criteria.